2. Bidding documents
2.1 General The bidding documents should furnish all information necessary for a bidder to prepare a tender for the goods and/or services to be supplied. While the detail and complexity of these documents will vary with the size and nature of the proposed contract, they should normally include: instructions to tenderer; form of tender; form and conditions of contract, both general and special; technical specifications; bill of quantities and drawings, as well as necessary appendices, pro forma bonds, etc. Guidelines on particularly critical components of the bidding documents are given in the following paragraphs. 2.2 References to the OPEC Fund The following language is suggested for reference to the OPEC Fund in bidding documents: “… (name of recipient) … has received (or in appropriate cases ‘has applied for’) financial assistance from the OPEC Fund for International Development toward the cost of (name of project/program), and intends to apply the proceeds of this financial assistance to eligible payments under the contract (contracts) for which this invitation to bid is issued. Payment by the OPEC Fund will be made at the request of (name of recipient) and upon approval by the OPEC Fund in accord ance with the terms and conditions of the loan agreement, and will be subject in all respects, to the terms and conditions of that agreement. Except as the OPEC Fund may specifically otherwise agree, no party other than (name of recipient) shall derive any rights from the loan agreement or have any claim to proceeds of the financial assistance.” 2.3 Validity of bids and bid bonds or guarantees Bidders should be required to submit bids valid for a period, specified in the invit ation to bid, sufficient to enable the recipient to complete the comparison and evaluation of bids, review the recommendation of award with the OPEC Fund (if required by any loan agreement), and obtain all the necessary approvals so that the award can be notified within that period. The bonds or guarantees, in an amount, specified in the bidding documents, affording the recipient reasonable protection, may be required, but they should not be set so high as to discourage suitable bidders from tendering. Bid bonds or guarantees should be released to unsuccessful bidders as soon as possible after it is determined that they will not be awarded the contract.
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